Admin and Finance Assistant

·      Managing Communications – handle incoming calls, emails, and other correspondence. Greet visitors and clients professionally and appropriately.

·      Scheduling and Calendar Management – organize and coordinate meetings, appointments and events. Maintain and update executive’s calendars to ensure efficient time management.

·      Documentation and Record Keeping – maintain accurate filing system both physical and digital. Ensure confidentiality and security of sensitive information.

·      Office Operation and Support – monitor and order office supplies and equipment. Coordinate office maintenance and liaise with building admin and service providers. Support daily operation to ensure smooth workflow.

·      Data Entry and Database Management – input, update, and retrieve information in database or spreadsheets. Maintain records for invoices, expenses and other financial documents. Assist in generating reports from the data set as required.

·      Meeting and Event Support – prepare meeting agendas, take minutes, and distribute follow ups. Assist in planning and executing team events or corporate functions.

·      Project Assistance – provide administrative support on special projects as needed.

·      Financial Assistance – handle petty cash reimbursement and liquidations. Checking credit card statements of account. Prepares request for payment of all payables.