HR Admin Operations Associate (Internal)

The HR Administrative Operations Associate supports the HR Department in daily operations across recruitment, employee relations, documentation, and general administration. The role helps ensure smooth HR processes and contributes to a positive employee experience and efficient office operations.

DUTIES AND RESPONSIBILITIES

Recruitment & Talent Acquisition

• Assist in sourcing, screening, and conducting initial interviews for assigned roles.
• Coordinate interview schedules, candidate communication, and follow-ups.
• Post job ads, monitor applicant flow, and identify basic hiring bottlenecks.
• Support report preparation, tracker updates, and ATS monitoring for senior HR review.
• Maintain partnerships with schools, job boards, and talent providers.
• Assist in coordinating and documenting internship program activities.

HR Operations & Employee Support

• Support basic employee relations tasks, including documentation and concern tracking.
• Assist in onboarding sessions, engagement activities, and employee events.
• Help monitor attendance, leaves, and employee records for accuracy.
• Prepare forms, announcements, and documentation to support policy implementation.

Office Administration

• Provide administrative support such as filing, record management, and supply coordination.
• Help maintain an organized and efficient office environment.

HR Projects & Process Support

• Assist in small HR initiatives assigned by the HR Supervisor/Manager (e.g., surveys, process updates, policy drafts).
• Support the preparation of presentations, reports, and project materials.
• Coordinate with other departments to facilitate HR-related processes.

JOB REQUIREMENTS

• Bachelor’s degree in Business, HR, Psychology, or related fields.
• 1–3 years of experience in HR or Talent Acquisition; experience in fast-paced or startup environments is an advantage.
• Basic knowledge of recruitment processes, HR documentation, and employee support.
• Strong communication skills, attention to detail, and willingness to learn.
• Organized, proactive, and able to work with multiple stakeholders.
• Comfortable working in dynamic and evolving environments.