Accounting Operations Specialist

Job Summary

The Accounting Operations Specialist is responsible for supporting core accounting operations and close activities across multiple entities. This role ensures the accuracy of financial records, manages recurring reconciliations and journal entries, assists with audit requirements, and handles structured invoicing processes. The ideal candidate is detail-oriented, organized, and experienced in operational accounting within a multi-entity setup.

Key Responsibilities

Operational Duties

• Reconcile subledger and general ledger data to ensure consistency across systems
• Perform account reconciliations for third-party vendors and internal services
• Prepare journal entries, including intercompany transactions affecting balance sheet and income statement accounts
• Process and track factoring-related entries and adjustments
• Manage reimbursement and deduction-related adjustments
• Review and flag expired licenses for accounting action
• Monitor unapplied funds, particularly for offboarded accounts
• Oversee invoicing processes and service classifications
• Maintain accurate records of retailer reimbursements and related entries
• Update and maintain SOPs for assigned processes

Audit & Compliance Support

• Assist in preparing financial documentation for audits
• Support internal reviews by compiling reconciliations and reports

Month-End Close Responsibilities

• Reconcile factoring liabilities and revenue accounts
• Perform revenue reconciliations across multiple entities
• Generate and issue scheduled invoices
• Reconcile key balance sheet accounts, including unapplied cash and undeposited funds
• Maintain and reconcile accounts receivable across different entities
• Assist in reconciling physical cash against recorded balances



Qualifications

• Bachelor’s degree in Accounting, Finance, or a related field
• At least 2 years of experience in accounting operations or general ledger functions
• Strong understanding of accounting principles and reconciliation processes
• Proficiency in financial tools such as QuickBooks Online, Google Sheets, and Excel
• Excellent attention to detail and organizational skills
• Ability to handle multiple tasks and meet deadlines
• Experience in a multi-entity or intercompany environment is an advantage