Administrative Assistant

Key Responsibilities

• Office Management: Manage reception areas, greet visitors, answer phone calls, and respond to email inquiries.
• Scheduling: Coordinate executive calendars, arrange meetings, book conference rooms, and organize travel logistics.
• Record Keeping: Update and maintain physical and digital filing systems, databases, and employee or client records.
• Procurement: Monitor office inventory, order necessary stationery and pantry supplies, and liaise with vendors for equipment repairs.
• Financial Support: Process invoices, prepare and submit expense reports, and track billing cycles.
• Document Preparation: Draft correspondence, type up meeting minutes, and compile data into reports or presentations.
• HR & Onboarding: Assist human resources by scheduling interviews, assisting with onboarding paperwork, and tracking employee attendance.

Required Qualifications & Skills

• Education: High school diploma or equivalent is required; an Associate’s or Bachelor’s degree in Business Administration or a related field is often preferred.
• Technical Proficiency: Proficiency in office productivity software (e.g., Microsoft Office 365, Google Workspace, or project management tools).
• Organization: Exceptional time-management and multitasking abilities to handle various shifting priorities.
• Communication: Excellent written and verbal communication skills.
• Discretion: The ability to handle confidential and sensitive company information securely.