Administrative Assistant

We are looking for a detail-oriented and organized Administrative Staff (Accounting Support) to provide administrative and clerical support to the Accounting Department. The role is responsible for maintaining accurate records, preparing and organizing accounting documents, monitoring transactions, and ensuring the timely processing of administrative requirements.

The position also supports daily office operations through proper documentation, data encoding, filing, and coordination with internal departments, suppliers, and external stakeholders. The ideal candidate is highly organized, dependable, and capable of handling multiple administrative and accounting support functions while maintaining accuracy and confidentiality.

KEY RESPONSIBILITIES

Accounting Support

• Prepare, organize, and maintain accounting documents, including purchase orders, delivery receipts, invoices, vouchers, and other supporting records.
• Encode, update, and maintain accounting data and records in spreadsheets and accounting systems.
• Assist in monitoring and tracking accounts payable, accounts receivable, and other accounting documentation.
• Maintain organized physical and electronic filing systems for accounting records to ensure proper document retention and easy retrieval.
• Assist in inventory documentation, stock monitoring, and reconciliation by preparing reports and supporting schedules.
• Coordinate with suppliers, contractors, and internal departments regarding accounting and documentation requirements.
• Assist in preparing reports, schedules, and supporting documents for month-end closing, audits, and management reporting.
• Ensure completeness, accuracy, and proper routing of accounting documents before submission for review and approval.
• Monitor compliance with company accounting procedures, internal controls, and document management policies.

Administrative Support

• Provide administrative and clerical support to the Accounting Department and other departments as assigned.
• Prepare correspondence, reports, forms, and other administrative documents.
• Receive, record, sort, and distribute incoming documents and communications.
• Coordinate document routing, approvals, and interdepartmental communications.
• Maintain organized office records, files, and databases while ensuring confidentiality and data accuracy.
• Assist in monitoring office supplies, administrative forms, and departmental inventory, and coordinate replenishment when necessary.
• Coordinate meetings, schedules, and administrative activities for the department.
• Support procurement and administrative processes by preparing documentation and coordinating with suppliers and service providers.
• Perform other accounting-related and administrative duties assigned by management to support efficient office operations.