Administrative Assistant

We're looking for a highly organized, dependable, and proactive Property Management Admin Assistant to support the Property Management Director in overseeing the day-to-day operations of the property. This role requires someone who can effectively coordinate with residents, contractors, and on-site staff while ensuring that administrative and operational tasks are completed efficiently.

Key Responsibilities:

• Provide administrative and operational support to the Property Management Director.

• Assist in monitoring the day-to-day operations of the property and ensure smooth workflow.

• Coordinate and delegate tasks to maintenance, housekeeping, security, and other on-site personnel as instructed by the Property Management Director.

• Prepare daily, weekly, and monthly operational reports.

• Maintain accurate records of residents, permits, reservations, work orders, incident reports, and maintenance requests.

• Handle resident inquiries, concerns, and complaints professionally, and coordinate timely resolutions.

• Schedule meetings, inspections, preventive maintenance, and contractor visits.

• Monitor the completion of assigned tasks and follow up with staff to ensure deadlines are met.

• Assist in implementing property policies, house rules, and operational procedures.

• Prepare correspondence, notices, memoranda, and other administrative documents.

• Coordinate with suppliers, contractors, and service providers when necessary.

• Assist in inventory monitoring and office documentation.

• Perform other administrative and operational duties that may be assigned by the Property Management Director.