Community Account Manager

I. JOB SUMMARY

The Accounting Manager – Food Division is responsible for overseeing the accounting and financial operations of the company's stores, main office, and central commissary. This role ensures accurate financial reporting, effective inventory and cost control, proper cash management, and compliance with applicable accounting standards and government regulations.

The position works closely with Operations, Supply Chain, Production, and other departments to monitor financial performance, control operating costs, safeguard company assets, and improve the efficiency of accounting processes across all locations.

II. KEY RESPONSIBILITIES

A. Commissary and Production Accounting

• Oversee accounting operations for the central commissary, including cost of goods sold (COGS), production costs, labor costs, and production yields.
• Manage inventory valuation and monitoring of raw materials, work-in-progress (WIP), and finished goods.
• Monitor and reconcile inventory transfers from the commissary to stores and other company locations.
• Reconcile intercompany transactions and ensure accurate recording of commissary-to-store transactions.
• Analyze production costs, inventory variances, wastage, and yield discrepancies.
• Coordinate with Operations, Production, and Supply Chain teams to identify cost-saving opportunities and improve operational efficiency.

B. Store-Level Accounting and Financial Reporting

• Oversee month-end and year-end closing activities for all stores and business units.
• Review daily sales reports, point-of-sale (POS) transactions, cash deposits, and bank settlements to ensure accuracy.
• Ensure proper recording of revenues, expenses, accruals, prepaid expenses, and other financial transactions.
• Monitor and reconcile credit card transactions, third-party delivery platform settlements, service fees, and gift card liabilities, where applicable.
• Prepare and review consolidated financial statements, management reports, and store-level profit and loss (P&L) statements.
• Conduct financial variance analysis and recommend corrective actions to improve profitability.
• Ensure timely submission of accurate financial reports to management.

C. Cash Auditing and Internal Controls

• Lead and supervise cash auditing activities to safeguard company assets and minimize the risk of theft, fraud, and financial losses.
• Develop, implement, and monitor policies for cash handling, change funds, cash safes, petty cash, and bank deposits.
• Conduct regular and surprise cash audits across stores and other assigned locations.
• Investigate discrepancies between POS sales, cash collections, recorded transactions, and actual bank deposits.
• Monitor petty cash funds and house bank accounts and ensure proper reconciliation.
• Recommend improvements to internal controls and cash management procedures.
• Document audit findings and coordinate with concerned departments to ensure timely resolution of discrepancies.

D. Compliance and Regulatory Requirements

• Ensure compliance with applicable Philippine accounting standards, tax laws, and government regulations.
• Monitor the renewal of business permits, sanitary permits, health-related licenses, and other regulatory documents required for company operations.
• Oversee the preparation and timely filing of applicable tax returns and statutory reports in coordination with the appropriate personnel.
• Ensure proper documentation and compliance with Bureau of Internal Revenue (BIR) requirements and other relevant government agencies.
• Coordinate with external auditors, tax consultants, and regulatory authorities during audits, inspections, and compliance reviews.
• Maintain an organized compliance calendar to monitor filing deadlines, permit renewals, and other regulatory obligations.

E. Team Leadership and Process Improvement

• Supervise, mentor, and develop accounting personnel, including staff accountants, accounting clerks, and cash auditors.
• Assign responsibilities, monitor performance, and ensure the timely completion of accounting tasks.
• Establish and improve accounting policies, procedures, and internal controls.
• Identify opportunities to streamline accounting workflows, improve reporting accuracy, and reduce manual data entry.
• Coordinate with IT and POS system teams to ensure the accuracy and reliability of financial data.
• Provide financial analysis and recommendations to management to support business planning and decision-making.
• Perform other related duties as assigned by management.

III. QUALIFICATIONS

• Bachelor's degree in Accountancy, Accounting, Finance, or a related field.
• Certified Public Accountant (CPA) qualification is an advantage.
• Minimum of 5–7 years of progressive accounting experience, with at least 2 years in a supervisory or managerial role.
• Required experience in the food and beverage, hospitality, restaurant, or multi-unit retail industry.
• Experience in commissary, food production, manufacturing, or inventory-intensive operations is highly desirable.
• Strong knowledge of financial reporting, inventory accounting, cost accounting, and internal controls.
• Knowledge of Philippine taxation, BIR compliance, and statutory reporting requirements.
• Experience in managing accounting operations across multiple stores, branches, or business units.
• Strong leadership, analytical, organizational, and problem-solving skills.
• High level of integrity, accuracy, accountability, and attention to detail.
• Ability to manage multiple priorities and meet strict reporting deadlines.

IV. TECHNICAL SKILLS

• Strong knowledge of inventory valuation methods, including FIFO and other applicable inventory costing methods.
• Proficiency in COGS computation, production costing, inventory reconciliation, and variance analysis.
• Experience with ERP and accounting systems such as SAP, Oracle NetSuite, Sage, or Microsoft Dynamics.
• Familiarity with restaurant POS systems and third-party delivery platforms.
• Advanced Microsoft Excel skills, including PivotTables, lookup functions, and data analysis tools.
• Knowledge of accounting systems, cash auditing procedures, and financial reporting software.
• Familiarity with tax compliance systems and business permit monitoring.

V. KEY PERFORMANCE INDICATORS (KPIs)

• Accuracy and timeliness of financial statements and management reports.
• Timely completion of monthly and annual financial closing.
• Accuracy of inventory valuation, COGS, and production cost reports.
• Reduction of inventory variances, wastage, and unexplained cash discrepancies.
• Compliance with tax filing deadlines and permit renewal requirements.
• Timely reconciliation of store sales, bank deposits, and delivery platform settlements.
• Effectiveness of internal controls and resolution of audit findings.
• Improved accounting process efficiency and team productivity.

VI. CORE COMPETENCIES

• Financial and Cost Management
• Inventory and Production Accounting
• Cash Auditing and Internal Controls
• Financial Analysis and Reporting
• Tax and Regulatory Compliance
• Leadership and Team Development
• Process Improvement
• Strategic Decision-Making
• Cross-Department Coordination