HR Administrator

Job Overview

• Responsible for coordinating HR and administrative matters for multiple client companies.

• Independently handle the full range of HR procedures, including employment contracts, social security, and EPF contributions.

• Work closely with the accounting team to manage client documentation, filing, coordination, and follow-ups.

• Candidates familiar with Malaysian HR procedures will be given priority.

Job Responsibilities

• Maintain and update HR records for multiple client companies, including employee onboarding and offboarding documentation, employment contract preparation, verification, signing, and filing.

• Handle EPF, SOCSO, and EIS submissions, payments, amendments, termination of contributions, enquiries, and employee-related consultations.

• Follow up on provident fund-related submissions (if applicable), document preparation, and amendment procedures.

• Manage employee records, including personal documents, employment contracts, and work permit documents. Ensure both electronic and physical records are properly organised and updated.

• Collect HR documents, verify employee lists, and monitor payment deadlines and renewal dates.

• Maintain HR forms and letter templates, including document scanning, organisation, and delivery.

• Coordinate with the accounting team to ensure proper document handovers, follow up on document progress, and handle basic administrative paperwork.

• Stay updated on HR policy changes and monitor submission deadlines to avoid late penalties.

Benefits

• Annual Leave
• Medical and Hospitalisation Leave
• EPF
• SOCSO
• EIS
• Performance bonuses and year-end bonuses.
• Office located in a prime area in Kuala Lumpur city centre
• with a stable team and professional working environment.

• Prior HR administration experience in an accounting firm, company secretarial firm, or agency is preferred. Must be able to manage HR matters for multiple companies simultaneously.

• Familiar with Malaysia's EPF, SOCSO, and EIS submission systems, with basic knowledge of employment contract requirements.

• Detail-oriented, organised, strong time management skills, and capable of multitasking without overlooking important tasks.

• Language requirements: Mandarin, English, and Bahasa Malaysia.

• Proficient in Excel (including VLOOKUP and record management), Word, PDF, and organising files in shared cloud storage.

• Responsible, proactive in following up on tasks, and able to communicate effectively with different clients.

• Experience handling foreign employees and Employment Pass (EP) visa-related HR procedures will be an added advantage.