HR/ADMIN LIAISON

Description

Phils. Power-Tech Consultancy Services Corp. is seeking a proactive and resourceful HR/Admin Liaison to oversee multi-site administrative operations, facilitate permit processing across various project locations, and serve as the central coordinator between the head office and all project sites. This role ensures seamless administrative workflows, timely regulatory compliance, and prompt resolution of site-related operational and personnel concerns.

Key responsibilities:

• Assist in processing, securing, and monitoring required business, operational, and site-specific permits, clearances, and regulatory documents across different project locations.
• Handle and oversee all administrative works, documentation, and compliance requirements for various project sites.
• Act as the primary point of coordination for all administrative workflows, operational procedures, and transmittals between the head office, site managers, and field personnel.
• Identify, troubleshoot, and coordinate the timely resolution of site-related administrative issues, and concerns across all project sites.
• Manage the consolidation, tracking, and proper archiving of site reports, employee records, timekeeping logs, and official correspondence from multiple sites.
• Coordinate site logistics, personnel deployments, travel arrangements, accommodations, and administrative support requirements for assigned project locations.
• Conduct site visits and external agency transactions as needed to ensure smooth operations and strict adherence to company policies and government regulations.

Qualifications:

• Bachelor’s Degree in Human Resources, Business Administration, Office Management, or a related field.
• At least 1 to 2 years of experience in HR/Admin coordination, liaison work, or multi-site administrative support, preferably in the construction, engineering, or consultancy industry.
• Working knowledge of local government unit (LGU) permit processing, regulatory compliance, and standard HR/administrative procedures.
• Strong problem-solving, coordination, and organizational skills, with the ability to manage multiple sites and urgent concerns simultaneously.
• Proficiency in MS Office applications (Excel, Word, and Outlook) for multi-site tracking, reporting, and documentation.
• Excellent interpersonal and communication skills for effectively dealing with site engineers, field workers, government agencies, and head office management.
• Willingness to travel and conduct field work across various project sites as required.