Part-time Event Assistant

We are seeking a dynamic and detail-oriented Part-time Event Assistant to join our team on a flexible schedule. The Event Assistant will support the coordination and execution of various events, such as corporate meetings, product launches, weddings, and community events. This role involves helping with planning, logistics, on-site assistance, and post-event wrap-up. The ideal candidate is highly organized, has strong communication skills, and is passionate about delivering exceptional event experiences.

Key Responsibilities:

Event Planning Support

• Assist in developing event concepts, themes, and schedules.
• Support the Event Coordinator in creating timelines, guest lists, and vendor contacts.
• Help source and coordinate with suppliers, including caterers, decorators, and rental companies.

On-site Event Support

• Set up event spaces, including decorating, arranging seating, and placing signage.
• Welcome and register guests, ensuring a smooth check-in process.
• Assist in managing the event schedule and ensure activities run on time.
• Address and resolve minor issues during the event to maintain a positive experience for attendees.

Administrative and Logistical Support

• Maintain an organized inventory of event supplies.
• Handle event-related documentation, such as budgets, contracts, and receipts.
• Coordinate with stakeholders and vendors for timely delivery of goods and services.
• Prepare and distribute post-event surveys to gather attendee feedback.

Post-Event Assistance

• Help dismantle and clear event spaces, ensuring cleanliness and return of rented items.
• Support the Event Coordinator in reviewing event feedback and creating reports.
• Assist in post-event inventory and supply assessments.

• Education: At least a college level or graduate of a relevant field (e.g., Hospitality, Event Management, Marketing, Business).
• Experience: Experience in events, customer service, or hospitality is preferred but not required.

Skills:

• Strong organizational and time management skills.
• Excellent verbal and written communication skills in English and Filipino.
• Ability to work in a fast-paced environment and handle last-minute changes calmly.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint) and/or Google Workspace.