Administrative Assistant

QUALIFICATIONS:

• Good Communication skills (Written and verbal) and listening skills
• Have knowledge in MS Office (Excel, Word and PowerPoint)
• Good organized and Time management skills
• Attention to detail and accuracy in documentation
• Ability to handle Fast-paced workloads

PERSONALITY/CHARACTER

• Organized and detail-oriented
• Proactive, resourceful and able to make initiative
• Honest, Trustworthy and professional
• Flexible and adaptable to charging tasks
• Able to work under pressure
• Cooperative and team-oriented
• Responsible and disciplined

EDUCATIONAL ATTAINMENT/ EXPERIENCE

• At least Senior High School graduate: Fresh graduate are welcome if trainable and capable with experience in:
• Document handling, reporting, and client coordination
• Data Entry and Record- keeping
• Customer service and coordination
• Experience in sales operations or order processing in an advantage

OTHER REQUIREMENTS:

• Willing to learn sales systems and tools
• Basic analytical skills for tracking and reporting
• Must be willing to work on-site: work-from-home only when necessary
• if possible, residing near the office for reliability in attendance
• 23-25 year old, Preferably female and single

ROLES AND RESPONSIBLITIES

• Understand Sales KPI's products offered and overall sales processes
• Follow instructions and collaborate with sales team

Clerical Support:

• Handling queries through phones, messages and emails and filling systems
• Processing and arranging documents like invoices supporting docs, delivery documents, POs etc.
• Assist AMs in creating PRAF and sending quotations based from Sales price
• Assisting filling out of sales forms and templates
• Updating sales templates and monitoring board in weekly basis
• Coordinate schedules, call and meetings and recaps (as needed)
• Support other departments administrative work in needed or once urgent and prioritize tasks are done
• Do research if needed

SALES OPERTIONS:

• Support order processing and sales documentation
• Assist in pipeline by identifying and referring qualified prospects
• Relay client concerns to assigned AMA when unavailable

CUSTOMER RELATIONS:

• Record client inquiries and concerns if AMs are in the meeting or not available
• Assist client requirements when needed

Support our COO's needed by doing the ff tasks:

• Assist COO with administrative and operational needs such as printing documents, preparing templates/Forms, filling docs and other office support
• Provide basic personal assistant or needs By AID.