Accounts Officer (2-3 years work experience)

POSITION SNAPSHOTS

• Day Shift & Full-time

• Onsite Set-up (Makati or Iloilo Office)

• Makati Office: 9th Floor, Vicente Madrigal Building, 6793 Ayala Ave, Makati City, 1229 Metro Manila

• Iloilo Office: Bldg. 2, 2nd Floor, Nelly Garden, Jaro, Iloilo City

• 2–3 years of relevant experience in Accounting, Finance, Administration, or Bookkeeping roles

• Experience handling Accounts Payable (AP) and Accounts Receivable (AR) functions

• Proficiency in MS Office, particularly Excel

• Strong communication, organizational, and account management skills

• Detail-oriented with the ability to work independently and collaboratively in a fast-paced environment

ABOUT THE ROLE

This role supports the financial, administrative, and operational functions of the business by ensuring accurate financial management, timely reporting, efficient job administration, and effective communication with internal and external stakeholders. Reporting directly to the General Manager, the role plays a key part in helping the business operate effectively and efficiently across finance, administration, and job management functions.

We’re looking for someone who is proactive, detail-oriented, highly organized, and comfortable working with financial data, business systems, and a variety of stakeholders. This role is ideal for someone who enjoys balancing finance, administration, reporting, and customer communication responsibilities while contributing to the overall success of the business.

WHAT YOU’LL BE WORKING ON:

Finance & Administration

• Prepare weekly cashflow forecasts

• Maintain high ethical standards and financial management procedures

• Ensure all financial reporting obligations are met

• Administer and manage Accounts Payable (AP), Accounts Receivable (AR), bank reconciliations, and credit card reconciliations

• Monitor outstanding receivables, discrepancies, and irregularities and ensure payments are up to date

• Complete daily, weekly, and monthly reporting requirements within required deadlines

• Respond to finance and accounts-related enquiries from the General Manager, Project Managers, and clients

• Ensure all customer invoicing is completed accurately and in a timely manner upon completion of jobs and projects

• Arrange and maintain retentions and bank guarantees

• Upload, code, and approve all bills in Xero

• Upload all bills into Tradify

Communication

• Answer inbound calls in a polite and professional manner

• Respond to accounts-related enquiries via phone and email

• Communicate effectively and professionally with clients, project stakeholders, staff, subcontractors, suppliers, and other stakeholders affected by business operations

• Prepare and send professional emails and correspondence as required

Job Management System

• Book and schedule job requests using the current job management system

• Coordinate suitable technicians to carry out scheduled jobs

• Gather new client information and establish client records within the system

• Ensure all bills are uploaded into the job management system and matched against the corresponding Purchase Orders

Administration & Reporting

• Complete weekly job reporting as required by management

• Ensure all job information, including timesheets, is accurate and up to date to facilitate timely invoicing

• Receive supplier invoices into the Job Management System

• Compile invoices for approval, obtain approvals, and process invoices or issue them to the external bookkeeper/accountant for processing

• Maintain registers including annual leave, sick leave, vehicle registrations, insurances, plant and equipment, and asset registers

• Prepare and send correspondence to clients, technicians, and suppliers regarding account-related matters

• Complete data entry and administrative tasks as required

• Support other business functions and undertake additional responsibilities as directed by management

WHAT WE’RE LOOKING FOR:

• At least 2–3 years of relevant experience in Accounting, Finance, Administration, or a similar role

• Excellent verbal and written communication skills

• Strong account management skills

• Proficiency in MS Office applications, particularly Excel

• Experience handling Accounts Payable (AP) and Accounts Receivable (AR) functions

• Bookkeeping experience is required

• Detail-oriented with strong organizational and analytical skills

• Ability to work independently and collaboratively in a fast-paced environment

• Comfortable engaging and communicating with a variety of stakeholders

• Proactive mindset with a willingness to learn, grow, and contribute to the business

WHY COOEE

Because we believe in the power of human connection. Because we are committed to flourishing human potential. Because we dream of a world where each one of us walks along the path to who we are and the best that we can be. This is Why we do What we do – To be a part of transformation one person, one community, one business at a time.

We are One Team committed to investing in relationships fueled by trust and anchored on the One Shared Vision ‘to transform through connection’. We believe this is where the strength of Cooee and our partnerships lie – in having clarity and conviction in purpose.

WHAT WE OFFER:

• HMO on Day 1

• Holistic coaching and guidance

• Weekly engagement activities and team connections

• Learning and people development opportunities

• IT equipment provided by Cooee

• Government-mandated benefits

After you apply, our Talent Seekers may call you for an initial discussion. Please keep your lines open from Monday–Friday | 9:00 AM - 4:00 PM.

Note: If you have already applied for this role recently, there is no need to submit another application. Our team is currently reviewing all applications received.