Corporate Affairs Coordinator

Job Responsibilities

1. Executive Support

• Provide direct administrative and executive assistance to the Head of Corporate Affairs
• Manage and coordinate calendars, appointments, meetings, and travel arrangements
• Prepare meeting minutes, action plans, and progress reports for internal and external coordination

2. Project Monitoring & Coordination

• Track departmental projects and compliance submissions to ensure timely completion prior to endorsement to regulators (e.g., PAGCOR)
• Coordinate with compliance teams (Land-Based, Integrated Resort, Online IGO, and other units) for documentation, status updates, and review schedules
• Maintain accurate project trackers and follow up on action items assigned to stakeholders

3. Document & Record Management

• Maintain and organize departmental files, regulatory correspondences, and official documentation
• Assist in drafting, formatting, and proofreading official communications, reports, and compliance submissions
• Ensure confidentiality, integrity, and proper handling of sensitive regulatory materials

4. Stakeholder Communication

• Serve as liaison between the Head of Corporate Affairs and internal or external stakeholders, including Mandarin-speaking counterparts
• Facilitate accurate communication, correspondence, and translations in both English and Mandarin

5. Administrative Support

• Support logistical arrangements for department meetings, audits, and compliance reviews
• Handle procurement requests, expense reports, and coordination with administrative offices
• Perform other related tasks as assigned by the Head of Corporate Affairs

Required Skills

• Language Proficiency: Fluent in English and Mandarin (verbal)
• Organizational Skills: Strong ability to manage multiple tasks, prioritize work, and meet deadlines
• Communication Skills: Excellent interpersonal and written communication skills
• Confidentiality & Integrity: High discretion and ethical handling of sensitive matters
• Technical Proficiency: MS Office (Word, Excel, PowerPoint), Google Workspace, document management systems
• Attention to Detail: Strong documentation, analytical, and proofreading skills
• Reliability: Consistent follow-through on assignments and commitments
• Coordination & Tracking: Experience in project monitoring and executive reporting