Engineering Support Virtual Assistant

We are seeking a tech-savvy and detail-oriented Virtual Assistant to support our engineering MEP (Mechanical, Electrical, Plumbing) team. This role increases engineering capacity by handling technical tool support, workflow automation, data management, and documentation, keeping our processes accurate, efficient, and ready for engineering review.

KEY RESPONSIBILITIES

1. Engineering Workflow & Project Support

- Assist with internal project coordination, including status updates, follow-ups, and task tracking across active MEP jobs.

- Maintain internal project trackers, ensuring all tasks, submittals, and job files are current and properly labeled.

- Organize job files, inputs, calculations, and supporting documentation to ensure smooth engineering execution.

- Update and maintain project data across relevant platforms to keep records accurate and current.

2. Excel / Blockpad / Mathcad Transition Support

- Review and interpret existing Excel calculators and workbooks; map logic and structure into new engineering tools as directed.

- Recreate formulas, variable logic, and calculation flows in the target platform (e.g., Blockpad) under direct engineering guidance.

- Validate outputs against expected results and flag any discrepancies for engineering review.

- Provide occasional support for Blockpad-specific tasks as assigned.

3. Technical Operations & Automation Support

- Assist with workflow automation initiatives using Microsoft Power Automate and PowerShell.

- Support the development of reusable templates, standardized calculation sets, and structured file-routing logic.

- Identify and implement opportunities to reduce manual, repetitive steps across engineering workflows.

4. Communication & Documentation

- Provide clear, timely written updates on task progress, blockers, and next steps.

- Document internal processes and create simple guides or checklists for repeatable engineering tasks.

- Maintain accurate document control for design submittals, project logs, and client markups.

REQUIRED SKILLS & TOOLS

- Microsoft Excel — Advanced proficiency (formulas, structured workbooks, data validation)

- Power Automate / PowerShell — Working knowledge of workflow automation

- Blockpad — Basic familiarity or willingness to learn on the job

- PDF markup & document control — Experience with submittal logs and project documentation

- Technical Writing — Ability to document processes clearly and concisely

- Communication — Excellent written English; responsive and proactive

PREFERRED QUALIFICATIONS

- Background in engineering support, technical administration, or a related field

- Familiarity with MEP terminology, drawing organization, and design documentation

- Experience working with engineering platforms or calculation tools

- Ability to work independently with minimal supervision in a remote environment

SUCCESS IN THIS ROLE MEANS

- You help the team stay focused on design and problem-solving — by keeping every project file organized, every automation workflow running, and every Excel/Blockpad calculation accurate and ready for engineering review.