HR Admin

About the role



Business Trends Philippines is seeking an experienced HR Admin to join our team in Pasig City, Metro Manila. This is a full-time position that plays a vital role in supporting our Human Resources operations and ensuring the smooth administration of all HR functions across the organisation. As HR Admin, you will be the backbone of our HR department, managing critical administrative processes and contributing to the effective delivery of human resources services throughout the company.

What you'll be doing

• Maintaining and updating employee records, including personnel files, documentation and compliance requirements

• Processing HR documentation such as employment contracts, leave applications, payroll submissions and benefits administration

• Coordinating recruitment activities, including scheduling interviews, managing candidate communications and maintaining applicant tracking systems

• Supporting the onboarding process for new employees, including orientation coordination and documentation preparation

• Assisting with benefits administration, including health insurance claims, retirement contributions and employee assistance programmes

• Scheduling and coordinating HR meetings, training sessions and company events

• Maintaining HR databases and ensuring data accuracy and confidentiality in compliance with privacy regulations

• Preparing HR reports and providing administrative support to the HR team on special projects as required

• Liaising with external vendors, government agencies and other departments to resolve HR-related matters

• Supporting payroll processes by verifying timesheets, attendance records and other payroll-related documentation

What we're looking for

• High school diploma or equivalent; certification in Human Resources or relevant diplomas preferred

• Minimum of 2-3 years' experience in an HR administrative or administrative support role

• Proficiency in Microsoft Office applications including Word, Excel, PowerPoint and Outlook

• Experience with HR information systems (HRIS) or Human Resources Management Software

• Strong organisational and time management skills with the ability to manage multiple priorities simultaneously

• Excellent written and verbal communication skills in English; proficiency in Filipino is advantageous

• Attention to detail and accuracy, particularly when handling sensitive personnel information

• Knowledge of Philippine labour laws and employment regulations

• Professional demeanour with strong interpersonal skills and the ability to work effectively with all levels of staff

• Discretion and confidentiality when handling sensitive HR matters

• Ability to work independently whilst collaborating effectively within a team environment

What we offer

Please refer to job description.