Compliance and Legal Officer

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Be PART of one of the FASTEST-growing automotive brands here in the Philippines!

The EXCLUSIVE distributor of FOTON trucks, Chery Auto, Radar Evs, and BAIC Pickup in the Philippines is looking for a Compliance Officer!

PRIMARY RESPONSIBILITIES

The Compliance Officer is responsible for assisting the department in ensuring that the company and its dealership branches comply with applicable government regulations, statutory requirements, and internal policies. The role focuses on coordinating with government agencies, processing and monitoring compliance documents, maintaining accurate records, tracking deadlines, and providing administrative support to ensure timely submission and renewal of permits, licenses, registrations, and other regulatory requirements.

MAJOR RESPONSIBILITIES

A. Regulatory Compliance and Documentation

• Assist in monitoring and ensuring compliance with applicable government regulations, licensing requirements, permits, and statutory obligations relevant to automotive dealership operations.
• Prepare, review, organize, and verify compliance documents for completeness, accuracy, and consistency before submission.
• Monitor the validity and expiration dates of permits, licenses, registrations, and other regulatory documents.
• Maintain an updated compliance monitoring system and calendar to ensure timely renewals and submissions.
• Identify incomplete, inaccurate, or missing documents and coordinate with concerned departments or branches for immediate completion.
• Maintain an organized filing system for physical and electronic compliance records.

B. Government Agency Coordination

• Coordinate with relevant government agencies and regulatory offices regarding applications, renewals, submissions, follow-ups, and other compliance-related requirements.
• Maintain records of communications, transactions, submission receipts, and other supporting documents related to government compliance.
• Assist in addressing requests for additional documentation, clarifications, and other regulatory concerns.

C. Departmental and Branch Support

• Provide administrative and operational support to the Compliance Department in carrying out daily activities and assigned projects.
• Coordinate with internal departments and dealership branches to gather necessary documents and information for compliance purposes.
• Follow up with concerned personnel regarding outstanding requirements, pending submissions, and upcoming renewals.
• Assist in preparing compliance reports, monitoring trackers, presentations, and other departmental documents.
• Support the implementation of compliance procedures, internal controls, and documentation standards

D. Monitoring, Reporting, and Record Management

• Maintain an updated database of permits, licenses, registrations, compliance documents, and their corresponding expiration dates.
• Immediately escalate missing requirements, potential compliance risks, and delays that may affect business operations.
• Ensure the confidentiality, accuracy, completeness, and accessibility of compliance records.
• Assist in preparing documents for internal reviews, audits, government inspections, and regulatory assessments.
• Recommend improvements to documentation, filing, monitoring, and follow-up processes to enhance departmental efficiency.

E. Compliance Support and Process Improvement

• Help ensure that the company’s compliance documents are properly maintained and readily available when needed.
• Coordinate with concerned personnel to resolve documentation discrepancies and outstanding compliance requirements.
• Stay updated on relevant changes in government documentary requirements and submission procedures, as directed by the department head.
• Support the department in implementing timely, systematic, and accurate compliance monitoring practices.
• Perform other compliance-related administrative tasks as assigned by the immediate supervisor.

QUALIFICATIONS

• Bachelor's degree in Business Administration, Legal Management, Management, Accountancy, or a related field.
• Preferably with at least 2-3 years of experience in compliance, regulatory documentation, government transactions, or administrative support.
• Experience coordinating with government agencies and processing permits, licenses, registrations, or clearances is an advantage.
• Fresh graduates with strong organizational skills and attention to detail may be considered.
• Proficient in Microsoft Office applications, particularly Excel, Word, and email.
• Good written and verbal communication skills.
• Willingness to travel to government offices and dealership branches when necessary.

Working pattern and location:

• Join Date: October / November 2026
• Employment Type: Full-time Employee
• Work Location: On-site
• Working Hours: 45 hours, 5 days per week (7:30 AM to 5:30 PM)
• Workdays: Monday - Friday
• Location: 728 A. Bonifacio Ave., Balintawak, Quezon City, Philippines.